TABLE OF CONTENTS
- Introduction
- Finding the ‘New PLU/Stock Item Wizard
- ‘Type’ Screen
- ‘Price’ Screen
- ‘PLU Type’ Screen
- ‘Codes/Finish’ Screen
Introduction
This manual demonstrates creating ‘Admission Ticket’ PLU’s using the ‘New PLU/Stock Wizard’.
Finding the ‘New PLU/Stock Item Wizard
1. Click on ‘Setup’ then 2. click ‘Pricing’ then 3. double click on the ‘New PLU/Stock Wizard’ icon.
‘Type’ Screen
You will then see the following screen.
Click on the circle to the left of the ‘Admission Ticket’ option.
Now click on the ‘Next’ button.
‘Price’ Screen
In the next screen click in the ‘Short description’ and enter the PLU description required.
N.B. the ‘Short Description’ is the description that shown on the till and on receipts.
We recommend that this description is limited to 20 characters and should not include any punctuation/special characters.
Now click in the ‘Long Description’ box.
You will notice the ‘Long Description’ box is automatically populated with the same information you typed in the ‘Short Description’ box. The ‘Long Description’ is used on the reports in the Merac back office software, so you can enter a longer description here if required. To do this click in the ‘Long Description’ box and amend the information as required.
Once the required ‘Long Description’ has been entered you must now specify the ‘Pricing Type’.
There are four different options:
Allow: This allows the till operator to amend the price.
Do Not Allow: This will not allow the till operator to amend the price.
Force Price Entry: This will prompt the till operator to enter a price when selling the item.
Embedded: this is where the price is embedded in a barcode (this isn’t normally used for admission PLU’s)
In this specific example we have selected ‘Do not allow’.
This option means the price of the PLU cannot be manually changed by anyone at the till.
Now select the required ‘Analysis Code’ by clicking on the arrow to the right of the ‘Sales analysis code:’ box.
If you have not yet set up the ‘Analysis Code’, you can do so by clicking the ‘Look up’ button.
From the dropdown list that appears, click on the required ‘Analysis Code’ to select it.
In the above example we selected the ‘Analysis Code’ called Admissions.
Now select the required ‘VAT code’ by clicking on the arrow here.
From the dropdown list that appears, select the ‘VAT code’ you require by clicking on it here.
Now click in the ‘Sell Price (Inc Vat)’ field.
Type in the required selling price for this PLU (e.g. £10.00 is entered as 10.00).
If you offer gift aid on an admission ticket the price WITH gift aid should be entered here.
Please note if the price without gift aid is lower, this price is entered after the PLU is created by editing it.
Now you must select the ‘Price Valid from:’ and ‘Price Valid to:’ dates here as required.
N.B. the default price validity is for 10 years from the date the PLU was created, but set these as required.
To select the ‘Price Valid from:’ click on the arrow 
to the right of the field and the date selector appears.
The ‘Price Valid from:’ is usually the date from which you want to start selling tickets for the event.
But set this as required as the from / to dates determine when this item can be sold at the price specified.
Click on the text for the year (e.g. click on 2025 at the top of the calendar), then use the up/down arrows to select the year.
Click on the text for the month (e.g. click on January at the top of the calendar) and the month selector appears.
Click on the required month name on the list that appears to select it.
Then click on the date in the selected month.
This selected date will now be showing in the the ‘Price Valid from:' field.
Repeat the process to change the ‘Price valid to:’ date as required.
This is often the last date you want to sell tickets for the event.
In our example the tickets went on sale form 01/01/25 for an event that is on 06/07/2025.
For some customers who have (i) integrations from Merac to 3rd party finance integrations, or (ii) that require to use reports in Merac that report transaction data by 3rd party finance system Nominal Codes, then these fields may be required. This will only work if nominal codes have been set up in advance in Merac. Setting up and mapping nominal codes it outside the scope of this guide, but if you need more information please contact your Account Manager. If these have been set up in Merac and need to be mapped to PLU level data, then there is the ability to select 2 nominal codes per PLU using the dropdowns shown if required. If not just leave these fields blank.
Once the required price validity has been set as necessary, click on the ‘Next’ button.
‘PLU Type’ Screen
If ‘Gift Aid’ is not to be claimed for this PLU, then leave this box un-ticked.
If ‘Gift Aid’ is to be claimed for this PLU, then click in this box so a tick appears in it.
If the ‘Gift Aid?’ box is ticked, you also need to specify whether you add an extra donation here
This would be where the price WITH gift aid is HIGHER than the price WITHOUT gift aid.
If so click the 'Add extra donation?' box, so it becomes ticked.
N.B. at the till an online there is the ability to opt to gift aid or not gift aid and the price changes accordingly.
Please note the "without" gift aid price is set up after the PLU is created in the Wizard, by editing the PLU.
Now you must specify the footfall quantity that is to be recorded against this PLU as required.
To do this click in the 'Footfall' box and type in the required footfall (as a number, e.g. 1).
If a ticket is to be printed when this admission PLU is sold, then click on the arrow here.
From the list of available ticket types that appears, click on the required ticket design to select it.
Please not ticket designs need to be set up in advance but are outside the scope of this manual.
In the 'Number per ticket' field enter the number of tickets that were printed when this PLU was sold (e.g. 1).
N.B. there are other fields in this screen but in this guide we are just covering the basic tickets requirements.
Now click on the ‘Next’ button to continue.
‘Codes/Finish’ Screen
At the following screen type in the code you require for this admission PLU here.
For all the admission ticket PLU’s, you must create your own unique PLU ‘Code’ for each PLU.
Please use an alpha-numeric code when creating your own codes for PLU’s.
Decide on your own PLU coding system and ensure that all people entering new PLU’s use the same PLU coding system.
Type in the code for this PLU here as required, in this example we chose to use the code “ADSE1”.
Once you have typed in the required code, then click on the ‘Add’ button here.
Next click on the ‘Finish’ button to finish adding this PLU.
You will then see the following screen. Now click on the ‘OK’ button.
You now know how to add ‘Admission Ticket’ PLU’s in the Merac back office software.
Please ensure you send any new data to your tills in the usual way, using Edit > Recreate Till Data.