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Mobile Device - Delivery From Supplier

TABLE OF CONTENTS

 

Introduction

The below is a quick reference guide of the basic steps to enable you to enter a delivery on a mobile (hand held) stock taking device, for any customers that have purchased these devices and our mobile stock take device software 'MTab'. If you do not currently have these but are interested in the hardware, software and it's functionality, then please contact your Merac Account Manager for advice and if required a quote for this stock taking solution.

 

Opening the Software and Updating the Mobile Device

  • Power on the mobile device.
  • If the device is configured for stocktaking only, the software will open automatically.

           If not, double tap on the ‘MTab’ icon on the devices home screen, then wait for the software to load.

           Please note depending on how your IT team have set up the device you may have changed the default icon name.

           It is also possible your IT team have removed the icon, so the software may need to be opened via a menu.

           If you do not know how to access the software then ask your IT team, or log a ticket with Merac Support for assistance.

  • Tap on ‘Update’ (wait for the update to finish), then click ‘Ok’.
  • Tap on‘Proceed’.
  • Enter your PIN, then tap on ‘Ok’.
  • Tap on‘Data Tasks’, then tap on  ‘Ok’.
  • Next to ‘Refresh Stock Codes on Handheld’ tap the ‘Go’ icon
  • Wait for “Update Complete” message, then tap ‘Close’.

 

Receiving the Delivery on the Mobile Device

  • Tap the ‘Supplier Receipt’ option.
  • Use the ‘Source:’ dropdown to select the stock location this delivery is for.
  • Tap ‘Continue’.
  • Scan the Item (by pressing the scan button on the scanner).
  • N.B. if the barcode will not scan/the item has no barcode, enter the code for the item, then press  
  • Type in the quantity counted and press the ‘Save’ button on keypad.
  • Repeat until all stock is counted, then tap ‘Exit’.

 

Sending the Data from the Mobile Device to the Server

  • Tap ‘Data Tasks’, then click ‘OK’.
  • Next to the text ‘Upload Collected Data to Server’, tap the ‘Go’ button.
  • An “Upload Completed” message appears, click ‘Ok’.

 

Processing the Delivery in the Merac Back Office

  • In the Merac back office software, click on the Setup > click Stock > then double click Stock Take/Receipt.
  • In the ‘Configure Stock Take Options’ section of the screen (in the top-left corner).
  • In the ‘Data Source:’ dropdown, select ‘Stock Take Scanner’.

           In the ‘Upload Data’ section of the screen (in the top-right corner).

  • Select ‘Purchases’ option (by clicking on it).
  • Select the required delivery using the ‘Filename’ dropdown.
  • Click ‘Upload and Complete Stocktake’.
  • Now check the stock that you wish to receive is showing correctly and amend it as required.
  • Click the ‘Ok’ button (located at the bottom of the screen).
  • At the message “Ok to update all these stock figures”, click ‘Ok’.
  • At the message “Adjustment(s) Successfully Recorded” message, click ‘Ok’.
  • Next click the ‘Close’ button (located at the bottom of the screen).
  • Click ‘Stock Index’ icon (located in ‘Setup > Stock’).
  • Check a few stock items have the correct stock figures.

 

Deleting the Data from the Mobile Device

  • Click ‘Data Tasks’, then click ‘Ok’ (if already in ‘Data Tasks’ menu go to the following step).
  • ‘Delete Collected Data From the Handheld’, click ‘Go’.
  • Click ‘Ok’, then click ‘Close’.

N.B. if you receive the message “There were no files to delete” when you try the above process, then you are on a software version that automatically deletes the data once it has been sent to the server. If so, then you do not need to do this step in the future.

You have now finished entering this delivery.

Repeat as required to process further deliveries.